Property Management Administrative Assistant

  • Job Tracking ID: 512420-665599
  • Job Location: Chapel Hill, NC
  • Job Level: Any
  • Level of Education: Any
  • Job Type: Full-Time/Regular
  • Years of Experience: Any
  • Company: 5/ten Management

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Job Description:


Assistant Property Manager Duties and Responsibilities

  • Answer phones, manage vendor sign-in sheet and manage incoming correspondence.

  • Communicate and correspond with tenants as needed.

  • Keep all tenant files up-to-date including tenants’ certificates of insurance.

  • Calculate, track and prepare tenant invoices for bill-backs.

  • Vendor invoice management including coding and forwarding for approval.

  • Assist with research and resolution of any vendor or tenant billing related issues.

  • Maintain and update directories with contact information for tenants, including legal notifications, unit managers and emergency contact information.

  • Maintain and update directories for all vendors, including managers and emergency contact information.

  • Calculate, track and prepare tenant invoices for bill-backs.

  • Prepare reconciliation of petty cash for Senior Property manager’s approval.

  • Coordinate Tenant request for meeting space, equipment usage, etc.

  • Coordinate servicing of office equipment and ordering of office supplies.

  • Maintain social media platforms including Facebook, Instagram and Twitter.

  • Special projects/requests as assigned.

  • Assist with tenant/project event planning.

  • Other administrative duties and responsibilities as assigned. 


Experience and Skills:

Assistant Property Manager Qualifications: 

  • Three or more years of industry experience or a combination of education and experience.

  • Must be able to work weekends and holidays as needed.

  • Experience with Yardi property management software.

  • Strong Microsoft Office skills including Excel, Word, and PowerPoint.

  • Preferably a notary.

  • Highly effective oral and written communication skills.

  • Strong social media skills with demonstrative results.

  • Valid state driver’s license.

Characteristics Required:

  • Excellent communication and organization skills.

  • High degree of professionalism in appearance, customer service and demeanor.

  • Commitment to quality results.

  • Positive Attitude; dependability, integrity, and willingness to learn.

  • Proven time management skills.

  • Adaptability, flexibility, and champion of change for improvements and efficiencies.

  • Team player with an enthusiastic and collaborative approach.

  • Persuasive and outgoing demeanor.

All candidates must be able to pass a thorough background & drug screening